625 Smith Ave
Nashville, TN 37203
June 3-4, 2023
From East (Knoxville area) Take I-40 West to I-440 West follow to exit 6 (Nolensville Pike), turn right, go 1 mile and Fairgrounds will be on your left.
From West (Memphis area) Take I-40 East to I-440 East follow to exit 6 (Nolensville Pike), turn left, go 1 mile and Fairgrounds will be on your left.
From Southeast (Murfreesboro, Chattanooga, Atlanta) Take I-24 West to I-440 West follow to exit 6 (Nolensville Pike), turn right, go 1 mile and Fairgrounds will be on your left.
From Northwest (Clarksville, Ft Campbell) Take I-24 East to I-65 South to Exit 81 (Wedgewood Ave.), turn left and go 1 mile to Fairgrounds.
From South (Alabama) Take I-65 North to Exit 81 (Wedgewood Ave.), turn right and go 1 mile to Fairgrounds.
From North (Bowling Green, Kentucky, Indiana) Take I-65 south to exit 81 (Wedgewood Ave.), turn left and go one mile to Fairgrounds.
LOAD IN TIMES:
FRIDAY JUNE 2 11am-7pm
SATURDAY JUNE 3 6:00am-9:45am
SUNDAY JUNE 4 9am-10:45am
LOAD IN LOCATION:
At the front of the Nashville Fairgrounds Expo Hall 3 there is a check in table for you to sign in and begin setup. During setup you can have any help you like.
During Load-In you will receive a wristband that gets you FREE PARKING at the Fairgrounds. Your wristbands must be worn for the duration of the show. They are shower safe. If yours becomes lost or broken you will need to purchase a replacement from the check-in table.
Once you are loaded in (not fully set-up but you have your materials in the building) you must move your vehicle out of the loading zone and into the parking lot.
The staff will show you to your spaces. All spaces are marked and NOT to be moved. As a reminder, the floor managers and volunteers are there to help but are prohibited from bringing in your supplies or working your booth. Be sure to bring any carts, dollies, or load-in help you may need to set-up.
We understand that there may be traffic or some kind of emergency that keeps you from getting to the show on time. If this happens you CAN NOT enter through the front doors of the show. You will need to go to the back of the hall and let a guard know to get one of the staff to gain entry.
Any no shows will not be allowed to apply to future events. It’s not fair to the attendees or the show to have an empty table at the show. If you message us saying you can’t make it and we can find a replacement in time, you get a 50% refund, so it’s in your best interests to let us know you can’t make it.
You can purchase up extra wristbands for assistants for $20 a piece, Max of 2 when you check in on Saturday.
Any additional passes after that can be purchased for full price. PLEASE NOTE: You cannot purchase extra badges, just wristbands.
The Check-in tables will close at 10am. No additional wristbands will be sold at that point.
LOST/SNAPPED/BROKEN wristbands can be replaced at $20 a piece. We encourage you to not lose, snap, or break your wristbands.
Wifi is free at the Fairfgrounds. Select Fairgrounds Wifi and click on the RED OVAL for access.
LOAD OUT TIMES
Sunday the show ends at 4:30pm and exhibitors have until 9pm to completely vacate the space.
-No Outside Food Or Drink.
-No Parking in the Load In Zone. Once you have unloaded you must move your vehicle or they will tow you.
-Take ALL trash with you when you leave. Any spaces not left clean will be subject to a fine from the convention center.
-No Adult Materials.
-No Bootleg merch.
If you are caught breaking these rules by the venue, they will eject you from the event without refund.
IMPORTANT REMINDERS ABOUT ARTIST ALLEY SPACE
Artist Alley Spaces are not 10x10s. You are given one table, two chairs, two passes, and have some space (typically 2 ft behind you for signage, etc.)
We REQUIRE enough space behind Artist Alley exhibitors for other exhibitors to move easily in and out of the area as needed.
Table Splitting is not allowed. Each table should be for one creator and one assistant only.
No more than 2 people behind your table at any time. If you have a friend that wants to sit with you they can swap with your assistant, etc. But at no time should you overcrowd your space.
There are to be NO giant displays, large racks, shelving units, behind you.
At our last event we got a lot of complaints from other artists about folks going outside the limitations of what Artist Alley is supposed to be. So we are asking everyone to fully follow the guidelines at all times, be kind to your neighbors, and considerate of the show.
ARTIST ALLEY EXAMPLE
As an example, this model shows you how the Artist Alley area will look.
All Artist Alley tables are flush (side by side) with no gaps inbetween).
Exhibitors will not be allowed behind your table to shop. The basic rule is, if it fits on your table it’s good to go.
A banner or some small display piece is allowed behind your table but there must be enough walking space (shown in blue) for other exhibitors to get in and out. Venue staff will be by to make sure everyone is complying with these rules.
VENDOR SPACE IMPORTANT REMINDERS
Exhibitor Spaces are 10×8 and can not be “nudged out” for additional space.
Meaning, plan accordingly to give yourself room to walk in and out. Don’t box yourself in with tables. If you encroach into another exhibitors space or into the walkways you will be removed from the event without refund.
You can build UP with your displays to 15ft. But they MUST be secured. If anything falls on yourself or anyone attending the event, any injury or damage will be your responsibility.
Feel free to use the images below to promote your appearance on social media.