FRIDAY JUNE 2     12pm-8pm

SATURDAY JUNE 3  6:30am-9:30am

SUNDAY JUNE 4    10am-10:45am

At the front of the Nashville Fairgrounds Expo Hall 3 there is a check in table for you to sign in and begin setup. During setup you can have any help you like.

During Load-In you will receive a wristband that gets you FREE PARKING at the Fairgrounds. Your wristbands must be worn for the duration of the show. They are shower safe. If yours becomes lost or broken you will need to purchase a replacement from the check-in table.

Once you are loaded in (not fully set-up but you have your materials in the building) you must move your vehicle out of the loading zone and into the parking lot.

The staff will show you to your spaces. All spaces are marked and NOT to be moved. As a reminder, the floor managers and volunteers are there to help but are prohibited from bringing in your supplies or working your booth. Be sure to bring any carts, dollies, or load-in help you may need to set-up.

We understand that there may be traffic or some kind of emergency that keeps you from getting to the show on time. If this happens you CAN NOT enter through the front doors of the show. You will need to go to the back of the hall and let a guard know to get one of the staff to gain entry.

Any no shows will not be allowed to apply to future events. It’s not fair to the attendees or the show to have an empty table at the show. If you message us saying you can’t make it and we can find a replacement in time, you get a 50% refund, so it’s in your best interests to let us know you can’t make it. 

You can purchase extra wristbands for assistants for $20 a piece, Max of 2 when you check.

Any additional passes after that can be purchased for full price. PLEASE NOTE: You cannot purchase extra badges, just wristbands.

The Check-in tables will close at 9:30am. No additional wristbands will be sold at that point.

LOST/SNAPPED/BROKEN wristbands can be replaced at $20 a piece. We encourage you to not lose, snap, or break your wristbands.

Wifi is free at the Fairfgrounds. Select Fairgrounds Wifi and click on the RED OVAL for access.

Sunday the show ends at 5pm and exhibitors have until 8pm to completely vacate the space.

Artist Alley Spaces are not 10x10s. You are given one table, two chairs, two passes, and have some space (typically 2 ft behind you for signage, etc.)

We REQUIRE enough space behind Artist Alley exhibitors for other exhibitors to move easily in and out of the area as needed.

Table Splitting is not allowed. Each table should be for one creator and one assistant only.

No more than 2 people behind your table at any time. If you have a friend that wants to sit with you they can swap with your assistant, etc. But at no time should you overcrowd your space.

There are to be NO giant displays, large racks, shelving units, behind you.

At our last event we got a lot of complaints from other artists about folks going outside the limitations of what Artist Alley is supposed to be. So we are asking everyone to fully follow the guidelines at all times, be kind to your neighbors, and considerate of the show.

Thank You!

As an example, this model shows you how the Artist Alley area will look.

All Artist Alley tables are flush (side by side) with no gaps inbetween).

Exhibitors will not be allowed behind your table to shop. The basic rule is, if it fits on your table it’s good to go.

A banner or some small display piece is allowed behind your table but there must be enough walking space (shown in blue) for other exhibitors to get in and out. Venue staff will be by to make sure everyone is complying with these rules.

In case we don’t get a chance to say it at the show, we are thankful for you joining us for our event! We hope you have a great show and we look forward to seeing you soon!